Loading a Sea Container at the Vendor
For all Vendors shipping in sea containers, The Body Shop will supply a Cahier Des Charges (CDC) specific to agreed loading requirements that must be followed.
Each CDC will contain contact details specific to the Vendor and their Service Provider. The below links provide examples of the 3 different load types:
Please read the following Cahier Des Charges on L'Oreal Prevention of Mould. As a supplier you are required to read, understand then send a signed copy to Nick.Hook@thebodyshop.com
When the container arrives at your facility please check against the Container Loading Check List.
Example CSC plate date of manufacture is shown along with the next examination date. If the examination date on the CSC plate has expired then the container must be rejected. Container Interior
Bracing the loadIt is very important that the container load is secured in such a way that there is no movement in transit and at the point of unloading there is no danger of the loads collapsing causing injury. Most of the pictures below show how a palletised load is loaded and braced, however the same principles apply to lose loaded cartons. Other bracing options are cargo neeting and strapping.
Loose Loading Cartons in Containers
To ensure our products are protected and the goods meet L'Oreal / Body shop quality standards for onward shipping the cartons MUST be strong enough to:
If cartons are stacked in several layers, the lower cartons MUST be able to withstand the weight of the cartons stacked upon them to protect the products. The requisite stack strength depends on the packaging material, the transport time and moisture conditions. Measures may need to be taken to consider the moisture whilst the goods are being shipped from the factory to their final destination.
If you have any questions or you are unclear of please contact the your TBS buying contact in advanceIf any issues arise please contact the local TBS service provider.
The cartons you provide should fully utilise a pallet base profile of 1200mm (L) x 1000mm (W). The diagram below shows the back of a standard sea container with the doors open which is an example of a load we have received from one of our vendors. It has been filled with cartons measuring 400mm (L) x 300mm (W) x 300mm (H). The pallet of stock shows the stock is palletised at TBS. Each master carton must NOT exceed 15kg. This example demonstrates how the carton size enable to get the best utilisation in the container but also ensures the delivery can be unloaded without any issues and meets all of our safety and WMS (Warehouse Management System) requirements.
If you would like TBS to assist you to create a pallet plan then please contact your TBS buyer
It is very important that we maximise all the available space in a container. The example below shows how an order of 1500 cartons (example dimensions) would be loaded in containers.
As you can see, the 40' container is fully utilised, however the balance of the load in the 20' container would mean that space would be wasted and as a result freight costs would increase. This ultimately affects the landed cost of goods and pricing competitiveness.
If you would like further information on load planning and maximising container space then please contact Nick.Hook@thebodyshop.com
There will of course be instances where this is not possible as a result of our order requirements, however for larger orders we believe that there are opportunities to make better use of the space available to us.
40' hq: 1 units
20' dv: 1 units
Total: 1500 packages.
Packed: 1500 packages. (100%)
Container №1 (40' hq 1 units)
Packed: 1240 packages: (82%).
Cargo quantity is limited by volume
Click for more detail on container packing in particular section 6.
Container №2 (20' dv 1 units)
Packed: 260 packages: (17%).
The following documents are required
When you prepare your goods for shipment you will be required to prepare a detailed export packing list. This is a formal document that itemises a number of details about the cargo such as:
Certificate of Origin
It is very important that the correct country of origin is applied to the goods supplied to TBS. If a Long Term Declaration has been sent to the The Body Shop concerning the goods supplied then there is no need to supply this certificate
Under the GSP (Generalised System of Preferences) program or the preferential tariff treatment, a free or reduced duty is granted by developed countries to certain manufactured goods from the least developed countries, in order to bolster their exports and economic growth.
Most imports eligible under the GSP program are free of duty. There are over 20 industrialized countries - donor countries (country of destination) - which maintain GSP programs and over 100 least developed countries - beneficiary countries (country of origin) - which are eligible under the GSP program.
If you believe that GSP applies to exports from your factories please contact your authorities for further information or contact Nick.Hook@thebodyshop.com
EUR.1 is the name for a form, which is used in international commodity traffic. The application of this form is based on application of various bi and multilateral agreements within the Pan-European preference agreements
In these free trade agreements goods are defined, which apply to cheaper rates of duty or to be completely duty-free introduced, on the condition that they were completely manufactured in a member country or in such were so far worked on that they become on an equal footing in accordance with the agreements of the origin of the products.
If you believe that EUR1 applies to exports from your factories please contact your authorities for further information or contact Nick.Hook@thebodyshop.comIn order for the importer to profit from the preferential rate during a customs clearance a EUR.1 movement certificate, in short EUR.1, must be handed over to the competent authority (usually a customs administration), in which the manufacturer certifies the origin of the goods
Please ensure that you obtain a forwarders signed receipt for the goods and please ensure you keep a copy in the event of any dispute